Member Events Coordinator - Soho House Mexico City

<p><span style="font-weight: 400;">At Soho House the <span style="text-decoration: underline;">Member Events Coordinator</span> is responsible for assisting the <span style="text-decoration: underline;">Member Events Manager</span> with the logistical coordination that support the execution of cultural and community driven membership events. As the Member Events Coordinator you will support the team by ensuring proper preparation is handled and coordinated leading up to an event through its completion. Such tasks include choosing an event location, booking a room/venue, reviewing menus, developing seating plans, managing invoices as well as vendor communication and evaluating member feedback to support future events.</span></p> <p><span style="font-weight: 400;">A successful <span style="text-decoration: underline;">Member Events Coordinator</span> is well-organized, detail-oriented, passionate about events and creating community through shared experiences. You will also be a strong communicator, in-the-know of leading trends/music/talent and possess a sound knowledge of vendor management.</span></p> <p> </p> <p><strong>Main Duties</strong></p> <ul> <li style="font-weight: 400;"><span style="font-weight: 400;">Support the management team for all event communication (internal/external) and event materials; including floor plans, custom menus and run of shows</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Responsible for uploading all member events to digital platforms for exposure and managing any incoming inquiries and attendee confirmation</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Support membership team by collecting information from partners (photos, event information, bios and so on)</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Organize, store and update event contracts, receipts and partner contact information</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Attend and oversee the execution of events as needed and acquire member feedback following events</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Performs other duties as assigned by supervisor/manager</span></li> </ul> <ul> <li style="font-weight: 400;"><span style="font-weight: 400;">Conceive unconventional and memorable member events (eg. booking talent for a unique event, an artist residency or creative experiences)</span></li> </ul> <ul> <li style="font-weight: 400;"><span style="font-weight: 400;">Book events (DJs and band), sending proposals</span></li> </ul> <ul> <li style="font-weight: 400;"><span style="font-weight: 400;">Propose trends, technology and leading innovations for new event formats (including digital) and collaborate with the team on themes and installations for big events, like Halloween and New Years Eve</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Inspire members, talent and all Soho House teams when meeting to create and implement events</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Facilitate events by connecting members to other members and allow opportunities for events to be hosted by members</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Propose ways to improve robust database of bands, name talent and trends so that the House calendar is capturing the current cultural zeitgeist</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Ensure innovative events & programming are united around our global monthly themes</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Assist in creating systems to track the booking and forward planning of events so that deadlines and budgets are always met and work closely with the General Managers to ensure events deliver on business goals</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Content curation that tells a story and connects members digitally or in-person</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Program to drive late night attendance of members in our Houses</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">May require working beyond normal office hours, including nights and weekends, depending on business needs</span><span style="font-weight: 400;"><br></span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Required to spend time each day on the floor of the relevant House and to be present for members and support team members</span></li> </ul> <p><strong>Required Skills/Qualifications</strong></p> <ul> <li style="font-weight: 400;"><span style="font-weight: 400;">At least 2+ years of professional experience in cultural event production experience</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Experienced with Outlook, Excel and other industry software</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Creatively driven and culturally in-tune</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Collaborative and communicates well</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Research skills as well as exceptional organizational abilities and extraordinary relationship building skills</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Ability to multitask and execute under pressure and in demanding fast-paced environments</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Energetic, flexible, collaborative, a proactive; a team player who can positively and productively impact both strategic and tactical finance, and administrative initiatives</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Hospitality or music experience a plus not a must</span></li> </ul>